Privacy Policy

Privacy Notice – Integr8AI Human Technologies Ltd 
Last Updated: 02 January 2026 

  1. Introduction

This privacy notice tells you what to expect us to do with your personal information when you visit our website, use our professional services, download our resources (such as the Executive Brief), or apply to work with us. 

Integr8AI Human Technologies Ltd is the controller for this information. 

  1. Contact details

If you have any questions about this notice or how we handle your data, please contact us: 

  • Telephone: 01483 399 658 
  • Registered office / postal address: Integr8AI Human Technologies Ltd, 124 City Road, London, EC1V 2NX
  1. The data we collect and why

We collect personal information to deliver our services, manage our business, and comply with the law. We obtain this data directly from you (e.g. forms, meetings) or indirectly from client organisations, public sources (e.g. LinkedIn, Companies House), or referrals. 

  1. Delivering services (Strategy Workshops, Sprints, Governance)

What we collect: Names, professional contact details, role/occupation, records of meetings/decisions, and video/audio recordings of workshops (where agreed).
Why: To deliver the agreed contract, produce strategy outputs (e.g. the “90-Day Plan”), and maintain an audit trail of governance decisions. 

  1. Account administration and security

What we collect: Login credentials, technical usage data (IP addresses, browser info, logs), and payment/transaction details.
Why: To secure access to our digital tools, prevent unauthorised access, and manage invoicing/billing. 

  1. Marketing and updates

What we collect: Names, professional email addresses, and marketing preferences.
Why: To keep you informed about relevant updates, frameworks, and services. Any regulatory or governance commentary we publish is general information only and not legal advice. You can opt out at any time. 

  1. Recruitment and HR

What we collect: CVs, employment history, education, right-to-work documentation, and referee details.
Sensitive data: We may process health information (for reasonable adjustments) or criminal conviction data (where required for specific regulated roles) in compliance with employment law. 

  1. Website use, cookies,analyticsand resource downloads (Executive Brief) 

When you use our website, we may collect information about how you interact with it (for example: pages viewed, device type, approximate location, and referral source). This is usually collected through cookies and similar technologies. 

When you download a resource (such as our Executive Brief) or submit a website form, we typically collect: 

  • First name, last name 
  • Work email address 
  • Company 
  • Role (and phone if you choose to provide it) 

     Why we collect this: 

  • to send you the resource you requested; 
  • to respond to enquiries and arrange an introductory call if requested; 
  • to send occasional relevant updates (you can unsubscribe at any time); and 
  • to improve our website and services. 
  1. Our lawful bases

Under the UK General Data Protection Regulation (UK GDPR), we must have a “lawful basis” for using your data. We have summarised these below:
 

Purpose  Lawful basis  Explanation 
Client services and accounts  Contract  Necessary to fulfil our service agreement with you or your organisation. 
Governance and audit trails  Legitimate interests  We need to record decisions and advice to demonstrate professional diligence and defend against legal claims. 
Website operation (essential cookies, security)  Legitimate interests  Necessary to run and protect our website and services. 
Website analytics and non-essential cookies  Consent  We use consent where required for tracking/analytics cookies. You can change preferences at any time (see section 6 and our Cookies Policy). 
Marketing  Legitimate interests / consent  We have a legitimate interest in B2B communication with relevant professionals. We use consent where required (e.g. tracking; certain marketing scenarios). 
Recruitment  Contract / legal obligation  Necessary to process your application and comply with employment laws (e.g. right to work checks). 
Legal compliance  Legal obligation  To comply with tax laws (HMRC), health and safety reporting, or court orders. 

 

Special category data (sensitive information):
Where we process special category data (such as health information for accessibility or safety), we rely on the additional legal condition of Employment, Social Security and Social Protection Law (Art. 9(2)(b)) or the Establishment, Exercise or Defence of Legal Claims (Art. 9(2)(f)). 

  1. How long we keep information

We retain personal information only for as long as necessary. Our standard retention periods are: 

  • Client contracts and decision logs: 7 years after engagement (for limitation periods and tax compliance). 
  • Workshop recordings/technical outputs: 1 year following delivery (to verify IP transfer), then deleted (unless agreed otherwise). 
  • Recruitment (unsuccessful): 12 months (to handle any queries or claims). 
  • Marketing data: Until you opt out or after 2 years of inactivity. 
  • Website analytics and cookie consent records: retained in line with our analytics and consent settings (typically up to 26 months, depending on configuration). 
  1. Who we share information with

We do not sell your data. We share data with third-party processors who support our operations, all of whom are subject to strict confidentiality obligations. 

Key website and communications providers (current) 

Depending on the services you use on our website, we may use the following providers: 

  • Booking / scheduling: Setmore 
  • Website hosting: WordPress 
  • Website security and anti-malware: Wordfence 
  • Backups: UpdraftPlus 

We may update these providers from time to time. You can request our current list by emailing info@integr8human.ai . 

Other operational categories 

  • Cloud and IT infrastructure: Providers hosting our secure email, document storage, and video conferencing (e.g. Microsoft, Zoom). 
  • AI service providers: Enterprise-grade AI platforms used to support our strategy and analysis work. We do not use client personal data to train public models. 
  • Professional advisers: Accountants, insurers, legal advisers, or auditors. 
  • Regulatory authorities: We may share data with the ICO, HMRC, or other bodies if legally required. 

Cookies policy 

For more detail on cookies, categories of cookies used, and how to change your preferences, please see our Cookies Policy at /cookies. You can also adjust your cookie preferences at any time via the cookie banner or the “Cookie settings” link (https://integr8human.ai/cookies/). 

International transfers 

Where necessary, we transfer personal information outside the UK. We ensure safeguards are in place: 

  • Nigeria: Transfers to our professional associates and client teams in Nigeria are covered by the International Data Transfer Agreement (IDTA). 
  • USA and other locations: Transfers to technology providers may be conducted under the UK Data Bridge (Adequacy Regulations) or Standard Contractual Clauses (SCCs), depending on the provider and destination. 
  1. Your data protection rights

Under data protection law, you have rights including: 

  • Access: Ask us for copies of your personal information. 
  • Rectification: Ask us to correct inaccurate information. 
  • Erasure: Ask us to delete your personal information (the “right to be forgotten”) in certain circumstances. 
  • Restriction: Ask us to limit how we use your information. 
  • Object: Object to our processing (e.g. stop marketing emails). 
  • Withdraw consent: Where we rely on consent, you can withdraw it at any time. 

To exercise any of these rights, please contact us at info@integr8human.ai. We will respond within one month. 

Automated decision making: We do not currently use your personal data for solely automated decision-making that produces legal effects concerning you. Knowle Green

  1. How to complain

If you have any concerns about our use of your personal data, please contact us first so we can resolve it. 

You can also complain to the ICO if you are unhappy with how we have used your data: 

Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline: 0303 123 1113 

If you are in Nigeria, you may also contact the Nigeria Data Protection Commission (NDPC). 

  1. Changes to this notice

We may update this notice from time to time. The latest version will always be published on our website, with the “Last Updated” date shown at the top.